Settings in Vani act as the control center for managing your team, permissions, integrations, and account-level configurations. From inviting users and defining access rules to monitoring activity and managing billing, all administrative controls are available in one place.

By configuring these settings correctly, you can ensure your team collaborates efficiently while maintaining control over access, security, and data usage.

Access Settings  

You can access Settings from anywhere in Vani:

1. Click your profile icon in the top-right corner.

2. Select Settings.

This opens the Settings panel, where all team-level configurations are organized into dedicated sections.

The Settings panel is divided into multiple sections. Each section controls a specific aspect of your team and workspace.

Team settings  

Team settings are where you manage users, roles, and access policies for your team.

Within this section, you’ll find three tabs: Users, Requests, and Policy.

The Users tab allows you to view and manage everyone in your team.

You can:

• See all active and inactive users

• Invite new users to the team

• Assign or update roles such as Admin or Member

• Activate or deactivate users

• Search and filter users

This is the primary place to manage team membership and ensure the right people have the right level of access.

The Requests tab shows users who have requested to join your team.

You can:

• Review incoming join requests

• Accept or reject requests

• Control who becomes part of your team

This is useful when you allow open or link-based join requests.

Policy  

The Policy tab allows you to define how your team can access and share content.

You can configure:

• Whether people can request to join the team

• Whether your team can use Vani AI

• Whether internal users can download content from Spaces

• Whether Spaces can be shared outside your team

• Whether external users can download shared content

These settings directly impact both internal collaboration and external sharing, making them critical for security and control.

• Understanding team roles and permissions in Vani

• Managing guest users and external access in Vani

Integrations  

The Integrations section controls how Vani connects with external tools and platforms.

You can:

• Enable or disable access to external AI platforms or GPT-based tools

• Allow your team to integrate Vani with trusted external applications

This ensures that your team can extend workflows using external tools while maintaining control over how data is accessed and shared.

Audit logs  

Audit logs provide a detailed history of actions performed within your team.

You can:

• Track activities such as user invites, role changes, and sharing actions

• View changes related to external access and permissions

• Filter logs by user, date range, or action type

Audit logs are useful for maintaining transparency, troubleshooting issues, and ensuring accountability across your team.

Plan & billing  

The Plan & billing section allows you to manage your subscription and usage.

You can:

• View your current plan and pricing

• Check how many licenses are purchased and currently in use

• Upgrade your plan or buy additional licenses

• Review billing cycle details and upcoming payments

This section helps you manage costs and ensure your team has the required access as it grows.

The API Key section allows you to generate and manage API access for your team.

You can:

• Generate a secure API key to access Vani programmatically

• Enable or disable API access

• Use the API key for integrations, automation, or custom workflows

This is especially useful for teams building advanced integrations or connecting Vani with other systems.

How settings work together  

Each settings section controls a different layer of your workspace, but they are interconnected.

• Team settings define who has access and what they can do

• Policy settings control how content is shared internally and externally

• Integrations determine how Vani connects with external tools

• Audit logs provide visibility into team activity

• Plan & billing manage usage and subscription

• API keys enable automation and external access

Together, these settings help you balance collaboration, control, and scalability.

Important notes  

• Only Admins and Super Admins can access and modify most settings

• Billing-related actions are restricted to the Super Admin

• Some features, such as audit logs, may only be available on paid plans

• External sharing and guest access depend on your configured policy settings