Tip #1: Using pins to navigate large Spaces

Tip #1: Using pins to navigate large Spaces

Have you ever opened a large Space in Vani and spent too much time searching for the part that actually matters?
As teams collaborate over time, Spaces naturally grow. What starts as a small canvas for brainstorming often becomes a place that holds flows, decisions, designs, references, timelines, and ongoing work. While this growth is a good sign, it can also make navigation harder, especially for teammates who join later or work asynchronously.
This is where pins become useful.
Pins  are a simple way to anchor important locations within a Space, helping teammates jump directly to relevant content instead of searching or scrolling across the canvas. They create clear navigation points inside a Space and make it easier to guide collaborators to the right context.

How to use pins for better collaboration

1. Mark key sections for reviewers

Before sharing your content in a Space for feedback, place pins on the parts you want teammates to focus on. This could be a finalized version of a flow, a design section, or a single object in an overall design that needs validation. Pins make it clear where attention is needed, without explanation.


2. Use pins as navigation points

Large canvases can become overwhelming to navigate without a proper flow. Adding pins at major milestones, phases, or sections allow Spacemates to skip directly to what they need while collaborating instead of scrolling endlessly.

3. Share Spaces with precise context locations with pins

When you share a Space or add comments, you can point teammates to a specific pin by sharing the pin link. This ensures that the Space opens exactly where you want them to start, rather than at an unrelated area of the canvas.

4. Create clear flows with hyperlinking and pins

Pins can be combined with hyperlinks to guide viewers through a Space in a specific order. By hyperlinking objects to existing pins, you can create a smooth, regulated flow for workshops, presentations, demos, UI design, or reviews.

Where teams commonly use pins

Teams often use pins to:
  1. Direct collaborators to specific sections
  2. Highlight important parts of a diagram or priority areas
  3. Help new teammates get oriented quickly in a large Space
Pins are especially helpful in asynchronous collaboration, where context isn’t explained live. Visual cues like pins help teammates understand where to focus, reducing follow-up messages and back-and-forths.
As Spaces continue to evolve and grow, small navigation aids like pins can make a noticeable difference in keeping collaboration clear, focused, and easy to follow.

To know more about Pins and how to use them, check out the Pins and hyperlinks user guide.