Managing your Spaces in Vani

Managing your Spaces in Vani

Your Spaces in Vani are where collaboration happens. As your work grows, so does the number of Spaces. Here's how you can manage them efficiently from your listing page and within each Space.
 

Accessing your Spaces     

When you log in to Vani, the listing page shows all the Spaces you're part of.
From here, you can:
  • Create a new Space: Click the Create Space button in the top-right corner
  • Open a Space: Click on any Space to launch it.
  • Import a Space: Bring in boards from Jamboard or Miro using the Import button in the top right. 
  • Use the search bar at the top to quickly find a Space, Zone, Frame, or even text inside your Spaces.


Sort and filter your view     

Use the options in the left sidebar to control what you see:
  • All Spaces: View all Spaces in your current team.
  • Draft Spaces: See your personal, unpublished Spaces.
  • Shared Spaces: View all Spaces shared with others.
    • Use the toggle to switch between Created by me and Created by others.
  • Favorites: Access Spaces you’ve starred for quick access
  • Trash: Find deleted Spaces and Zones (recoverable for 30 days)
You can also:
  • Sort Spaces by:
    • Date modified
    • Date Created
    • A-Z
    • Z-A
  • Filter by teammate: Under Shared with, select a teammate to view all Spaces they’re part of.
You'll find sort and filter options on the top, below Create Space.

 

Manage individual Spaces     

Hover over any Space thumbnail and click the ellipsis icon (⋯) to:
  • Add to favorites (You can also simply click the star icon that appears when you hover over the thumbnails)
  • Copy Space link
  • View Space info
  • Duplicate Space
    Note: Duplicated Spaces will not include Spacemates or comments. They’ll remain private until shared.
  • Rename (Owner and Editors only)
  • Move to trash (Owner only)
   

Manage from inside a Space     

While working inside a Space:
  • Rename it: Click the Space name at the top.

  • Use the Space menu (down arrow next to Vani logo) to:
    • Return to the listing page
    • Open recent Spaces
    • Create a new Space
    • Favorite or duplicate the current Space
    • View the version history of the current Zone (Only for Owners, Organizers, and Editors)
    • Export Frame or a part of the Space as an image or PDF
    • Share the Space with others (only for Owners and Organizers)



What’s next?     


    • Related Articles

    • Spaces FAQ

      Here are answers to some of the most common questions about using Spaces in Vani. 1. Why can't I edit anything in a Space? Check your access level in the Space. Only Owners, Organizers, and Editors can make changes. If you’ve been added as a ...

    • Vani plans overview

      What are the available plans and who are they for? Vani offers flexible plans for individuals, teams, and growing businesses. You can start on the Free plan and upgrade anytime as your collaboration needs, or data usage grows. Each plan is designed ...

    • Creating a new Space in Vani

      In Vani, every project, idea, or plan begins with a Space. You can create a Space from the listing page, while inside another Space, or using a ready-made template. Creating a Space from the listing page The listing page is the first thing you see ...

    • Understanding team roles and privileges in Vani

      Every team in Vani comes with three types of roles: Super Admin, Admin, and Member. Each role has a specific set of privileges for managing the team, inviting users, and accessing advanced settings. How roles are assigned The person who creates the ...

    • Sharing your Space in Vani: With teammates or beyond

      Once you're ready to share your work, Vani gives you multiple ways to do it. You can invite teammates to collaborate, or share your Space with people outside your team when needed. Sharing with teammates (Spacemates) When you share a Space with ...